Please include a brief synopsis of the project. You may send as an attachment if this is easier.
State the name of the main cast members.
Describe the media you plan on using to show your project – some examples include film festivals, TV, video, radio, Internet. If you are producing videos or DVDs, please list the number of copies you plan to produce. If your media is going to be shown at a trade show or other such gathering, how many attendees will be present during the showing.
Describe the scene in which you would like to use the song you are requesting. Please be as specific as possible. If you need more space, please feel free to attach further documentation explaining the details of the use.
Is the song being sung by one of your characters? Is it playing without any voiceover? That is likely a featured use. If, however, a song is playing in the background at low volume with narration over the top, that is likely a background use. You may also specify if the song is being used over Opening or Closing Credits.
State the length of the music use in your project. If you are requesting multiple uses, state the length of each separately. For example, if you would like to use a 17 second clip of the song in the middle of your project and a 1 minute clip later on in the project, you would state the following – 0:17, 1:00.
Please advise if you have a distribution deal in place and with whom.
If you would like the option to purchase additional rights in the future, explain that here. For example, some producers license songs for a term of 1 year with an option to extend that term for an additional 6 months. Right before the term of the original license expires, the producer may exercise the option and receive rights for an additional 6 months at a fee that was already negotiated at the time of the original license. This saves the producer the time of having to renegotiate rights in order to continue using a song in a project.
State whether or not you’ve secured the publishing rights; and if so, please indicate the fee that was approved by them.